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Request No. Status & Type Details  
QBCC2023132
Closed
Tender
QBCC2023132 - Queensland Building and Construction Commission Policy Governance Framework development  specification documents
UNSPSC: Business administration services - (100%)
released
10:57 AM , 9 Mar, 2023
closed
10:00 AM , 27 Mar, 2023

Agency Post #8       23 Mar, 2023 10:52 AM

PLEASE BE ADVISED SUBMISSIONS NOW CLOSE MONDAY 27 MARCH 10AM DUE TO ISSUES WITH ELECTRONIC SUBMISSIONS BEING ENABLED. 

I will advise once the function is working.

Agency Post #7       22 Mar, 2023 2:04 PM

PLEASE NOTE THE CLOSING DATE FOR TENDERS IS STILL 23 MARCH 2023 AT 3PM

The date was changed to allow the electronic tender function to be enabled - please advise if you are still having difiiculties submitting electronically. 

Supplier Post #2       22 Mar, 2023 1:50 PM

There is still no option to submit electronicall via the QTenders site for https://qtenders.epw.qld.gov.au/qtenders/tender/display/tender-details.do?CSRFNONCE=8222A875FC0D5578CDE7580AC67D31FB&id=48646&action=display-tender-details. Could you please advise electronic submission process.

Agency Post #6       16 Mar, 2023 4:05 PM

Q1. What is the expected number of stakeholders we will engage with?

As per response to Q2 in previous forum posts.

 

Q2. Contained within Deliverable 5 is a stage implementation plan, would you provider need to develop and roll out the training materials?

Deliver but not roll out. Roll out of the training materials will occur after the project has concluded, in tandem with the implementation of the policy library.

 

Q3. What level of non-functional technology requirement gathering would you require?

QBCC only require functional specifications for the policy library, we do not require non-functional technical specifications to be included.

 

Q4. Confirming that you are only seeking the development of template documents and not documents with the content?

Correct, it is not expected that the project will include drafting of any policy or procedural content.

Agency Post #5       16 Mar, 2023 3:56 PM

Document management system: 

  1. What document management system does the QBCC use? Content Manager (MicroFocus)
  2. How is the document management system supported? Is the support provided internally by QBCC, through a shared services agreement with Qld government or by an external service provider (including providing services to Qld government)? Combination of internally and external service provider
  3. How do QBCC personnel engage with the document management system? For example: is it in the office only, while working from home, on a job site and is it from government owned devices only or can it be accessed from authorised personal mobile devices? All of the above
  4. Are there specific requirements within the document management system that the governance framework, document management guide, policy library ets will need to comply with? No, however the governance framework needs to ensure that records are properly made and kept in QBCC’s electronic records management system.
  5. Content management system (CMS): 
    1. Does the QBCC use a CMS for its policy and procedures and if so, what CMS does it use? No
    2. Are there specific requirements for the CMS with which the successful tenderer will need to comply?  Not applicable
    3. How is the CMS supported? Not applicable
  6. Learning management system (LMS): (Not applicable – information management and IT systems access are not required in this procurement activity)
    1. What LMS system does the QBCC use?
    2. Do the QBCC have a dedicated LMS or is it shared?
    3. How is the LMS supported? Is it through a shared services agreement with Qld government or by an external service provider (including providing services to Qld government)?
    4. How do QBCC personnel access the LMS?
    5. Will the on-line training developed under this project be loaded to the LMS and if so, are there any specific design parameters/specifications?
    6. Will staff participation/completion of this training be recorded in their training history?
  7. eLearning management system:
    1. What eLearning system does the QBCC use?- ELMO
    2. Do you see the eLearning package being an online module or modules; or a webinar type presentation that can be viewed as required?  Multiple format options will be considered
    3. Will the eLearning package developed under this project be loaded to the system? Yes, this will be QBCC’s responsibility
    4. Are there specific development design or development requirements that the successful tenderer will have to comply with?  SCORM files
    5. Once the eLearning package has been developed, how long (in elapsed time) will it take to be uploaded to the eLearning system to enable user acceptance testing? Not applicable - QBCC's responsibility
  1. Document development:
    1. Does the QBCC currently have rules/guidelines/procedures for document development, production, authorisation, publishing, maintenance, review and archiving and if so are they fit-for-purpose, mostly fit-for-purpose, outdated or just need to be adapted to accommodate changes brought about by this project? Outdated
    2. In terms of document development in the QBCC now and into the future (not including this project), are policy and procedural documents developed by personnel dedicated to such tasks or are they typically developed by a subject matter expert from a particular work area that is allocated the task? Typically developed by a subject matter expert from a particular work area that is allocated the task on an adhoc basis, not currently to a defined revision schedule.
  2. Stakeholder consultation:
    1.  Can you please estimate how many stakeholders the successful tenderer will need to consult on: (Approx. 5 small team business areas – predominantly the Director or Manager, Senior Leadership Team)
      1. Whole-of-QBCC policy governance framework
      2. Policy library business specifications
      3. Regulatory Services Group document hierarchy
      4. Document templates
      5. eLearning package content
    2. How long will the stakeholders require to review first and final draft materials? Minimum 1 week, depending on level of socialising of the group with findings throughout the material development stage
  3. Business Library. What platform/system will the business library run on?   Sharepoint –developing and implementing the policy library will be QBCC’s responsibility
  4. Staged plan. Does the ‘staged plan’ referred to in serial 5. under deliverables in the RFQ only refer to the ‘how-to’ guide and the on-line training for templates, or is it an implementation plan/roadmap to implement all of the deliverables developed during the project? Implementation plan/roadmap for QBCC to implement all of the deliverables developed during the project
Agency Post #4       16 Mar, 2023 3:43 PM

Q1. What is driving your internal timeframes for this project, and is there any flexibility in start and end dates?

As per Q4 and Q5 from the online forum post of QTenders 13 March 2023.

 

Q2. Given the resources already in existence at QBCC, do you have a sense of the time investment you are looking for from a consulting partner, particularly to engage with stakeholders to co-design some of these resources so that they are used in practice?

Time investment and Suppliers capacity in terms of resourcing for consultation will be centred around approx. 5 small team business areas – predominantly the Director or Manager, Senior Leadership Team, and socialising concepts/changes, revision of drafts and final approval of materials of resourcing.

 

Q3. Can you give me an indication of the budget you have in mind for this work?

The budget is flexible, and will be finalised with consideration of the market responses to the criteria.

Agency Post #3       15 Mar, 2023 4:25 PM

Q1: When is it expected that the successful supplier will be notified of their appointment, and for contracts to be signed?

Timeframes usually take minimum one week depending on internal approvals and any contract negotiation. Delivery dates can be negotiated if the contract commencement has impacted the suggested timeframe, and in agreement by both QBCC and the Supplier.

Will electronic signatures be accepted?

Yes, QBCC provide contract documents and letter of acceptance via Docusign to facilitate efficient sign-off and version control of final countersigned documents.

Q2: Is there any objection to a response from a consortium of providers, with one lead?

No objections, this is welcomed and consider in particular where you are able to demonstrate diversity of providers and meeting any Queensland Procurement Policy targets and commitments through the consortium formation (https://www.forgov.qld.gov.au/finance-and-procurement/procurement/procurement-resources/search-for-procurement-policies-resources-tools-and-templates/queensland-procurement-policy-2021)

Q3: If a consortium respondent involves legal practitioners, is there any expectation that will create an actual, perceived or potential conflict of interest in those practitioners representing parties responding to enquiries from QBCC in future?

Legal practitioner parties representing parties responding to enquiries from QBCC are not expected to be placed in a position of actual, perceived or potential conflict of interest due to the nature of this procurement activity's particular deliverables and the information that will be provided. 

Q4: What is the reason behind the stated timeframes?

Availability of defined budget has been taken into consideration when formulating timeframes for delivery.

Q5: Is it possible that work may be acquitted after the 31 July 2023, for example, delivery of training?

Contract extensions and variations may be requested where a minor impact on delivery time will provide a more optimal and desirable outcome.

Q6: Is there an expectation that existing systems will be adopted, for example, Sharepoint? If so, what system/s?

The successful Supplier is expected to provide design requirements, but not expected to do any system development, and therefore should not require access to internal systems. Any information required by the Supplier to support successful delivery of the requirements can be requested through the QBCC contract manager.

Q7: In light of question 6, what level of access to internal systems and technology will be provided to the successful respondent? 

As above this is not expected to be required. However, any external access to share and collaborate on project documentation can be provided through an MS Teams site, where necessary. Specific IT system access is granted where a need has been identified and approved on a case by case basis.

Q8: Is the stated requirement to deliver the response in person in hard copy to the office of QBCC the only method of acceptable delivery of the response? If electronic submission is available, please advise of the preferred method for electronic delivery. 

This is not correct and attempts are being made to amend this. Please submit your response electronically via QTenders, as the preferred method, by the due date and time.

Agency Post #2       14 Mar, 2023 3:17 PM

Yes - you can submit responses electrtonically through QTenders platform and that is preferred.

Supplier Post #1       14 Mar, 2023 2:34 PM

The QTenders notification states "Submit your response in hardcopy to 299 Montague Road, West End Qld". Can you advise whether electronic submission is available via QTenders website?

Agency Post #1       14 Mar, 2023 1:45 PM

Q. Can you advise whether QBCC2023132 - Queensland Building and Construction Commission Policy Governance Framework development is an Open Tender or whether it is restricted to those pre-qualified through Standing Offer Arrangement QGP0050-18 Tranche 3 For the provision of Professional Services – Management, Policy and Agile Project/Program Management Services?

A. This is an open tender, however the contract will be governed by the Queensland Government Gerenal Contract Conditions, Definitions and Interoretations, and SOA conditions for QGP0050-18 Tranche 3 For the provision of Professional Services – Management, Policy and Agile Project/Program Management Services attached in the specification documents for your reference.


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