Display 202216

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Provision of a contract management system (CMS)

Issued by The Public Trustee - Procurement Services

Invitation to Offer

Status: Awarded
Mega Category: Information and communication technology
Number: 202216
Released: Mon, 6 Feb 2023 at 12:00AM Brisbane, Queensland
Closed: Mon, 27 Feb 2023 at 9:00AM Brisbane, Queensland
Awarded: Fri, 23 Jun 2023 at 12:00AM Brisbane, Queensland
UNSPSC: Software - (100%)
Region/s: Cairns & Far North Queensland
Mount Isa & North West Region
The Central West
South West & Darling Downs
Mackay Whitsunday Region
Wide Bay Burnett
South East Queensland

This Tender has been awarded - please click here to view the Contract details.

Section 1

Tender Overview

The Public Trustee of Queensland (PT) is seeking responses from capable suppliers for the delivery of a contract management system (CMS).

The CMS is intended to be a cloud/web-based software as a service (SaaS), off the shelf solution that meets PT’s business requirements now and for the next 3 years.

The scope of this activity is to identify the most appropriate, fit for purpose and value for money CMS and implement the solution for use in PT.

In scope services are:

  • Implementation of the CMS instance for PT including any minor set up/transition or customisation required to use the system as intended
  • SaaS contract under Queensland Information Technology Contracting framework (QITC) for 3 years with possible extensions of a further 2 x 1 years
  • Training for the Procurement Services team as administrators and train the trainer to set up, import current data and update CMS when required. There may be further training required for other staff in the use of the system.
  • Ongoing maintenance and security updates or patches as required
  • Transition out plan

Out of scope services are:

  • Integration with existing systems at PT such as Finance 1 and CIMS (Customer Information Management System)
  • Enhancements that improve or enhance standard ‘out of the box’ functionality
  • Additional modules which manage the procurement cycle e.g. Tendering and payments portals


Functional and technical requirements are included at Attachment 1 and suppliers are asked to respond to this spreadsheet and add any comments as part of their offer.


Short-listed suppliers may be asked to present their solution to the evaluation panel to show ease of use, fit for purpose and required functionality.


The successful supplier may need to provide information and assistance for security assessments that are required under Qld Government Enterprise Architecture.

PT is committed to advancing the economic, environmental and social objectives of the Queensland Government, including, maximising Queensland suppliers’ opportunities to participate in government business, supporting regional and remote economies, and doing business with ethically, environmentally and socially responsible suppliers

For detailed information on the specific goods / services sought under this tender, please review the "Specification Documents" in "Section 3 - Here is the detail".

More about tendering here

Section 2

Still need help? Contact Us

users Frances McDowell
phone 36542076
email frances.mcdowell@pt.qld.gov.au

Other Contacts
users Brendin Lewis
Type Technical
email brendin.lewis@pt.qld.gov.au
users Jeanette Pearce
Type Contractual
email procurement.management@pt.qld.gov.au

Section 3

Here is the detail

If there are no documents listed in this section, please refer to Section 1 Tender Overview.

Documents can not be downloaded once Tender has closed.